COVID Policy

Shipping Updates

Due to ongoing impacts from the COVID-19 pandemic, we are experiencing significant volumes, which may result in potential transit delays in your area. For the most up-to-date information on your shipment and to avoid longer-than-normal wait times to our call centres, we encourage you to track your packages according to the shipping company you have selected.

As seasonal weather conditions may also cause shipment delays, remember to view the latest weather conditions affecting parts of Canada as well as the USA.

Policy brief & purpose

This company policy includes the measures Beaux Society is actively taking to mitigate the spread of coronavirus. You are kindly requested to follow all these rules diligently, to sustain a healthy and safe workplace in this unique environment. It’s important that we all respond responsibly and transparently to these health precautions. We assure you that we will always treat your private health and personal data with high confidentiality and sensitivity.

This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. If so, we will update you as soon as possible by email.

Scope

This coronavirus policy applies to all of our employees who physically work in our office(s). We strongly recommend to our remote working personnel to read through this action plan as well, to ensure we collectively and uniformly respond to this challenge.

Policy elements

Here, we outline the required actions employees should take to protect themselves and their co-workers from a potential coronavirus infection.

Sick leave arrangements:

  • Employees who have cold symptoms, such as cough/sneezing/fever, or feel poorly, request sick leave or work from home.
  • Employees who have a positive COVID-19 diagnosis, you can return to the office only after you’ve fully recovered, with a doctor’s note confirming your recovery.

Work from home requests:

  • Employees who are feeling ill, but are able to work, can request to work from home.
  • Employees who have recently returned from areas with a high number of COVID-19 cases (based on CDC announcements), we’ll ask them to work from home for 14 calendar days, and return to the office only if they are fully asymptomatic. Employees will also be asked not to come into physical contact with any colleagues during this time.
  • Employees who have been in close contact with someone infected by COVID-19, with high chances of being infected themselves, request work from home. They will also be asked not to come into physical contact with any colleagues during this time.
  • Employees who are a parent and have to stay at home with their children, request work from home. Follow up with a manager or departmental leader to make arrangements and set expectations.
  • Employees who need to provide care to a family member infected by COVID-19, request work from home. They'll only be permitted to return to the office 14 calendar days after your family member has fully recovered, provided that they're asymptomatic or they have a doctor’s note confirming they don’t have the virus. They will also be asked not to come into physical contact with any colleagues during this time.

Traveling/commuting measures:

  • All work trips and events – both domestic and international – will be cancelled/postponed until further notice.
  • In-person meetings are done virtually where possible, especially with non-company parties (e.g. candidate interviews and partners).
  • If employees normally commute to the office by public transportation and do not have other alternatives, they can request to work from home as a precaution.
  • If employees are planning to travel voluntarily to a high-risk country with increased COVID-19 cases, we’ll ask them to work from home for 14 calendar days. They will also be asked not to come into physical contact with any colleagues during this time.

General hygiene rules:

  • Wash hands after using the toilet, before eating, and cough/sneeze into their hands (follow the 20-second hand-washing rule). They can also use the sanitizers you’ll find around the office.
  • Cough/sneeze into sleeve, preferably into elbow. If employees use a tissue, they are mandated to discard it properly and clean/sanitize their hands immediately.
  • Open the windows regularly to ensure open ventilation.
  • Avoid touching face, particularly eyes, nose, and mouth with hands to prevent from getting infected.
  • If employees find themselves coughing/sneezing on a regular basis, they are required to avoid close physical contact with their coworkers and take extra precautionary measures (such as requesting sick leave).